TrustReq Help Documentation
  • Welcome Page
  • Account Management
    • Creating a New Primary Account
    • Important Account Association Warning
  • Clio integration
    • How to import your Clio contacts into TrustReq
  • Security
    • Two-Factor Authentication (2FA)
  • Billing and Payment
    • Understanding Per Seat Pricing
    • Understanding how annual billing works
    • Handling Downgrades and Credits
  • Remote Identity Verification (IDV)
    • How to invite your client to verify their identity on TrustReq
    • Is TrustReq's remote identity verification tool compliant with the Law Society of Ontario?
  • Types of By-law 9 forms
    • Form 9A
    • A note about para. 1 of subsection 12(2) in By-Law 9
    • Form 9B
    • Form 9C
    • Form 9D and 9E
  • Trust Reconciliations
    • Monthly trust reconciliations for Ontario lawyers and paralegals
    • How to generate a trust listing report on Clio
    • How to record bank errors when performing a trust reconciliation
  • Cash Limits and Exceptions
    • Watch: How to perform a cash acceptance pre-check
    • Watch: How to record a cash transaction
    • What is the definition of cash?
    • How much cash can a licensee accept in a client matter?
    • When does the limit on accepting cash apply?
    • Are there any exceptions to the cash limit?
    • Definition of "public body" regarding cash limit exceptions
    • How much cash can a licensee accept in foreign currency?
    • Cash limit if the licensee is acting for more than one client on one client file
    • Example: If a client provides a licensee with $15,000...
  • Understanding how permissions work on TrustReq
  • Recording Keeping Guide
    • Record keeping requirements if cash received
    • Record keeping requirements if referral fee paid or received
    • Email money transfers into and out of a trust account
    • Circumstances when Ontario lawyers are not required to use a Form 9D nor a Form 9E under By-Law 9
    • Valuable Property Records
  • Referral Fees
    • Watch: How to generate a referral fee agreement
    • Watch: How to fill and manage the Law Society of Ontario's "Referral Fee Checklist"
    • Watch: How to record a referral fee transaction
    • Is the LSO's "Referral Fee Agreement" form mandatory?
    • What's the difference between a "matter" and a "referral fee matter" on TrustReq?
  • REFERENCE: Text of By-Law 9 (Financial Transactions and Records)
    • Part I - Interpretation
    • Section 1
    • Part II - Handling of money by bankrupt licensee
    • Section 2
    • PART II.1 - Handling of money by licensee whose license is suspended
    • Section 2.1
    • Section 2.2
    • Section 2.3
    • Section 2.4
    • Part III - Cash Transactions
    • Section 3
    • Section 4
    • Section 5
    • Section 6
    • Part IV - Trust Account
    • Section 7
    • Section 8
    • Section 8.1
    • Section 9
    • Section 10
    • Section 11
    • Section 12
    • Section 13
    • Section 14
    • Section 15
    • Section 16
    • Section 17
    • PART V - Record Keeping Requirements
    • Section 18
    • Section 19
    • Section 19.1
    • Section 20
    • Section 21
    • Section 22
    • Section 23
    • Section 24
  • TrustReq Referral rewards program
  • Project Roadmap
  • Terms of Use
  • Privacy Policy
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  1. Types of By-law 9 forms

Form 9B

This form is indicated at section 15 of By-law 9. This guide is not intended as legal advice.

PreviousA note about para. 1 of subsection 12(2) in By-Law 9NextForm 9C

Last updated 9 months ago

According to , lawyers in Ontario must use and authorize Teranet to take money from a trust account for certain purposes. Specifically, they can do this to pay document registration fees and land transfer taxes related to a client's real estate transaction. However, there are specific conditions and obligations they must follow:

  1. Authorization to Teranet: Lawyers can allow Teranet to withdraw money from a trust account, but only if Teranet agrees to provide them with a confirmation of the withdrawal containing certain information.

  2. Timing of Confirmation: The confirmation from Teranet must be received by the lawyer no later than 5 p.m. on the day following the authorization of the withdrawal.

  3. Contents of Confirmation: This confirmation must include:

    • The amount of money taken from the trust account.

    • The date and time when the authorization to withdraw money was received by Teranet.

    • The date and time when Teranet sent the confirmation to the lawyer.

  4. Written Record: When authorizing Teranet to make the withdrawal, lawyers must create a written record of this authorization.

  5. Form 9B: This written record must be completed using Form 9B, which is a specific document provided for this purpose. Lawyers should fill out Form 9B before allowing Teranet to take money from the trust account for document registration fees and land transfer taxes in a real estate transaction.

  6. Additional Confirmation Requirements: Once the confirmation is received from Teranet, lawyers have further responsibilities:

    • If the confirmation is sent electronically, lawyers must produce a paper copy of it.

    • They need to compare the paper confirmation with the written record of the authorization to ensure that Teranet withdrew the money as authorized.

    • If the confirmation does not already contain this information, lawyers should note the client's name and any file number associated with the transaction on the paper confirmation.

    • After completing these steps, lawyers must sign and date the paper confirmation.

These procedures ensure that lawyers follow the necessary steps and maintain records when allowing Teranet to withdraw money from a trust account for document registration fees and land transfer taxes in a real estate transaction, as per Ontario's regulations.

By-law 9
Form 9B